Office Assistant

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Job Description

As an HVAC Office Assistant at Sunshine Heating & Air Conditioning, you'll be crucial in supporting our technicians and our administrative teams with your organizational, clerical, and communication prowess.

Job Responsibilities

  • Assist in permitting and scheduling inspections
  • Assist in scheduling incoming calls
  • Contact our clients to schedule maintenance
  • Assist in writing contracts
  • Documentation Management: Maintain and organize HVAC-related documents, including service contracts, equipment manuals, warranty information, and technical specifications.
  • Data Entry: Accurately input data into systems and databases, including customer information, work orders, service reports, and inventory records.
  • Customer Support: Assist in handling customer inquiries, scheduling service appointments, and coordinating with technicians to ensure timely service delivery.
  • Inventory Control: Monitor inventory levels of HVAC parts and supplies, coordinate orders, and maintain inventory records.
  • Communication: Serve as a liaison between customers, technicians, and other departments to facilitate effective communication and resolution of issues.
  • General Administrative Tasks: Perform general clerical duties such as filing, scanning, answering phone calls, and managing emails related to the HVAC department.

Job Requirements

  • Previous experience in an administrative or clerical role is preferred.
  • Familiarity with HVAC systems, terminology, or industry is a plus.
  • Strong communication skills, both verbal and written.
  • Ability to multitask and prioritize tasks effectively.
  • Proactive and able to work both independently and as part of a team.


  • Salary: $15.00 per hour (starting)
  • IRA options
Sunshine Heating & Air Conditioning Headquarters and work van | Contact Us
Why Join Sunshine Heating & Air Conditioning?
We're a fast-paced office with opportunities to pick up business skills far outside the norm of your typical office. You'll have plenty of opportunity for performance based advancement. We're a close-knit team that consistently keeps our customers happy.
(407) 282-6885